Studio Management Features — Booking, Payments & Analytics
Smart hourly pricing, embedded booking forms, equipment add-ons, payments, client portal, analytics, and migration tooling for photo, video, and podcast studios. Mixed-use creative spaces still fit when they need a stronger booking and operations layer.
Four pillars for the studio categories we support most clearly
SMART HOURLY ENGINE
Pricing rules that match how studios actually charge.
Half-hour time slots, weekday vs. weekend rates, peak-hour surcharges, overtime premiums after a configurable hour, automatic duration discounts at 2h / 4h / 8h tiers, and last-minute auto-discounts. Buffer times between bookings prevent rushed transitions.
Last-minute auto-discounts (24h / 12h / 3h tiers)
Peak-hour surcharge with overlap calculation
Overtime premium after configurable start hour
Automatic volume discounts (2h / 4h / 8h)
Min hourly floor to protect margins
Configurable buffer time between clients
EQUIPMENT & ADD-ONS
First-class resources, not afterthought fields.
Cameras, lights, backdrops, makeup stations — add them as bookable resources with real-time inventory checks, per-hour or flat pricing, quantity limits, option variants, staff assignment, and deep-link descriptions to external catalogs.
Flat or per-hour pricing modes
Quantity limits & option/variant strings
Linked space-inventory dependencies
Assignable staff pools per add-on
URL-linkified short descriptions for catalog links
GLOBAL PAYMENTS
Accept money the way your studio works.
Stripe Connect direct charges route payments straight to your account. EveryPay integration, pay-later for walk-ins, bank transfers with auto-generated references, and tax-inclusive pricing display with VAT-ready invoice breakdowns. Multi-currency support across EUR, USD, GBP, and 7 more.
Stripe Connect direct charges to your account
Tax-inclusive totals with VAT-ready invoice breakdowns
Stripe invoices with company/VAT details for online bookings
Pay-later and bank transfer options
Promo codes with limits & expiry
Automatic stale-payment cleanup
EveryPay gateway support
WEBSITE EMBEDS · PRO & SCALE
Turn your own website into a direct booking surface.
Embed a specific space booking form into your own studio site with a simple iframe. Keep the fast StudioDock checkout, send payment and success steps to a full browser window, and let high-intent visitors book without leaving your page too early.
Per-space booking embed, not a generic widget shell
Keeps StudioDock availability, pricing, and add-ons live
Works for service pages, landing pages, and studio websites
Pro supports website embeds
Scale adds branded custom-domain experience
CLIENT PORTAL · SCALE PLAN
Self-service that reduces your support load to zero.
Available on the Scale plan. Clients sign in with a magic link (no passwords), view upcoming and past bookings, track prepaid-hour balances, add gift card codes to their portal, and cancel within your policy window without needing your team to step in.
Passwordless magic-link authentication
Booking history & status visibility
Claimed gift cards with remaining balance and expiry
Wallet balances for prepaid hour bundles
Self-service cancellation with policy rules
Eligible cancellation refunds returned to wallet
Smart CRM
Reactivate dormant clients with one click
Our system automatically tags customers who haven't booked in 4+ months. Select them all and send a targeted 15% discount offer to fill up your quiet days.
Business Analytics
Know exactly what drives your revenue
Stop guessing. Visualize your space utilization, heatmaps of your busiest hours, revenue from your add-ons, and historical booking totals that remain accurate even after pricing changes.
Equipment & Services
Turn gear into a profit center
Add-ons aren't just text fields. Track inventory, assign staff to specific services, and charge flat or hourly rates automatically during checkout. One studio owner raised their average order value from €65 to €100 after enabling equipment upsells.
Staff Scheduling
Your team's day, at a glance
A dedicated staff timeline calendar with per-person columns. Block time-off, edit bookings inline, and prevent double-booking across your entire team — all from one view.
Daily Digest
Tomorrow's schedule, in your inbox
Every morning, get an automated briefing of the next day's bookings — spaces, times, client names, and add-ons. Know what's coming without opening the admin panel.
Studio Operations
Run daily operations on autopilot
Admin Schedule Calendar
Visual timeline starting at 06:00 with buffer indicators. Click any empty slot to pre-fill a booking. Fully editable bookings — change space, date, time, duration, and price.
Google Calendar Sync
Connect one tenant-level Google Calendar and keep future confirmed StudioDock bookings mirrored to the calendar automatically. Available on Pro and Scale.
Freelancer Claim Workflow
Broadcast operationally real bookings to bookable freelancers by email, let the first logged-in teammate claim the session, and keep the actual assignee synced back into the booking record. Available on Pro and Scale.
Staff Schedule & Time-Off
Per-staff timeline calendar with automatic conflict prevention. Block time-off with a single click. Manage availability across your entire team from one view.
CRM & Customer Blacklist
Track customer booking history, total spent, and last visit. Apply a blacklist to problematic clients to instantly prevent them from booking you online.
Conversion-Optimized Booking
Sticky mobile checkout, smart validation with auto-scroll to errors, payment trust signals (Visa/MC/Apple Pay), and adaptive duration selectors.
Overlap Protection
Server-side race-condition checks across spaces, equipment, and staff. Concurrent booking capacity for multi-chair zones. Every booking is conflict-free.
Automated Emails & Daily Digest
Confirmations, reminders, cancellation notices, team invites, and admin alerts — plus a daily digest email so you know tomorrow’s schedule without logging in.
Master Calendar
Public occupancy view across all spaces. Clients see open slots without exposing private data. Available on Pro and Scale.
Closures & Business Rules
Block full days or specific time ranges, set working hours, define cancellation windows, configure peak/overtime pricing, and add arrival instructions for your clients.
Analytics & Heatmap
Revenue KPIs, space utilization rates, booking heatmap by day and hour, revenue split (space vs. add-ons), top customers, and churn-risk alerts.
Guided Onboarding
Interactive setup checklist gets your studio live in 5 minutes. No training or onboarding calls needed.
Booking Migration
Import booking history from Peerspace, Bookly, or any CSV source, then export accounting or portable booking data whenever you need it.
Brand & Growth
Scale your brand, not your workarounds
Booking-Time Service Plans
Sell Classic / Premium / Signature-style offers directly inside the booking flow before extras, so your main commercial package does not depend on customers remembering to add key services later. Available on Pro and Scale.
Gift Cards & Prepaid Bundles
Sell code-based digital gift cards and prepaid hour packs from a public storefront. Gift card buyers get purchaser and recipient delivery emails, optional printable PDF attachments, and a single code customers can use in checkout. On Scale, customers can also save gift cards to the portal and track remaining balance there. Hour bundles can be restricted to specific spaces. Gift card sales and checkout redemption are available on Pro and Scale.
Embedded Booking Forms
Add a specific space booking form to your website with a simple embed. Pro gets the direct-booking surface, while Scale layers on custom domain and a more branded client experience.
Branding, Custom Domain & White-Label
Upload your logo and set a brand color on every plan. Connect book.yourstudio.com and remove all platform badges on Scale for a fully branded booking flow.
Branded Email Sender
Send booking emails from your own domain via Resend — not from a generic noreply address. Available on Pro and Scale.
8 Languages & 10+ Currencies
Serve international clients with localized booking journeys and dynamic currency formatting.
Concurrent Booking Capacity
Multi-chair makeup zones, coworking desks, or shared stages — set a capacity per space so multiple clients can book the same time slot.
Global Reach
Launch in multiple markets from day one
Localized booking journeys and dynamic price formatting so every client feels at home — whether booking from Berlin, Brooklyn, or Vilnius.
A timeline view across all your spaces so clients can instantly identify open slots. Only safe occupancy blocks are shown — no names, no prices, no private data.
